CIPEX

CIPEX Board Meeting Minutes for August2011

Attendance not taken

Item 1: September Munch

Discussion: J will be out of town. Since he is the only one with keys, location will be unavailable.

Decision: Cancel September munch for Labor Day weekend, Board meeting will take place 1 hour before the September DnD at DnD location.

Item 2: Play Parties

Discussion: Discussed increasing play parties to every other month through Mischief in May. First party for September. Come up with theme ideas to draw interest to parties.

Decision: Host every other month play parties through Mischief in May. Sept-Nov-Jan-Mar Will work to come up with themes on going. Need date. Follow up with J via email before announcement.

Item 3: Mischief in May III

Date: Day decided is May 19^th,2012

Location: Ms Robin found a suitable location. (Location left intentionally undisclosed in public minutes.) Board members are invited to check it out after the munch. Deposit required $500, with a remaining $500 for space due.

Decision: Make event deposit for date today.

Classes: Venue can host 2 concurrent classes. Total 8 classes for the day. Need at least 4 presenters teaching 2 classes each. Shawnee and Cy have 2 presenters in the wings, Ms Robin also has ideas.

Decision: Firm up dates with possible presenters, go on the search for other presenters.

Meal plan: Location has on-site catering or can bring in food for $350 charge.

Decision: Look into catering option and get food coupons from surrounding restaurants to place in participants event bag.

Pre-Party Ideas: Discussed hosting party on May 18^th at normal location. Voted down. Instead will consider a meet and mingle in hospitality suites of host hotels.

Decision: Richard will contact hotels to find suitable meeting area for use

Lodging: There are 2 hotels in close proximity to event location. Each have $89/night cost with ability to contract room blocks (10 room minimum).

Decision: Richard will set up room block contracts with one or both hotels (depending on pre- party meeting room availability)

Vendors: Space at venue for 6 vendors.

Decision: Ms Robin will be Vendor Chair. Cost for vendors is $50. $25 deposit to reserve table. Vendor must provide item for silent auction.

Sponsors: Kinky Businesses and Individuals to support the event. Web banners, ads in event brochures and more.

Decision: lunaKM will create sponsor packages and contact stores and kinky service providers for sponsorship.

Feature Idea: Leather Pageant

Knight of Cups shared information from another event about a pageant where judging occurred for showing off fetish clothing. Discussed possibly hosting pageant instead of DnD

Decision: Knight of Cups will put together ideas and present at September meeting

Feature Idea: Participant Surveys

Create short survey about MiM III for participants to fill out, include raffle ticket for next year’s event to be drawn after event for completed surveys.

Decision: All agreed. No further plans were discussed.

Merchant Account for Registration: Need better option than CCBill for event registration

Decision: Kink Network (KM and luna) will investigate merchant account. Once found, will need one of CIPEX Bank account deputies to create merchant account for CIPEX use.

Event Fundraising: Raffles andLotteries at Play parties. Discussed 50/50 lottery and giving tickets to MiM III. Ticket raffle would include any registered and paid party attendees, present to win not required.

Decision: Kristen will manage 50/50lottery at party in September. Shawnee will manage ticket raffle forparty in September.

Registration and Payment: Ms Robin and Richard have a method to allow people to pay for event in person at munches, parties and other group-sponsored gatherings as long as the person has registered online already.

End of meeting

Secretary – lunaKM

This is the board meeting minutes for July 2, 2011.

Attendance: 15 present

Item 1: Play Parties

It was decided to host 3 CIPEX play parties per year until interest and attendance increases. The months for play parties will be February, May (Mischief in May pre-event) and October. The board will make every effort to attract special speakers/demos, find specialized and unique equipment and/or host party themes.

Ideas for fundraising to make parties more affordable for attendees tabled.

Item 2: Mischief in May III

Date discussed. Ruled out Memorial day weekend. Other weekends will be decided based on availability of location.

Discussion about possible locations for next year’s event. Dream location is out of price range. Ms Robin, Kristen and J to begin investigating locations.

Presenters and vendors search will begin as soon as the date for MMIII is decided. Kristen had an idea for someone she knows in MN.

Next year’s website will be developed and hosted by KnyghtMare and Kink Network.

Item 3: Munch Presentations

Future presentations include Breath Play, Vaginal fisting and Bi/Gay BDSM. Need to coordinate presenters for Breath play and fisting. Must find presenter for Bi/Gay BDSM topic.

End of meeting

Secretary – lunaKM

Ms Robin presented a financials report about costs and income expected from MiM.

(do you have these details?)

Hospitality room has been dropped because venue decided to charge for use. Only 2 vendors acquired. Will vend in event space.

Discussed the location of CIPEX dungeon monitor vests. If we are unable to find them we will need to purchase 2 vests. CY mentioned a good deal where she can get them if need be.

Talked about generating interest in donating for the silent auction to be held at the event. CY will post messages on the CIPEX/DADG lists about what items will be accepted. CY volunteers to be silent auctioneer for day of event.

Guest bags will be assembled Friday afternoon at 4pm in J and mist’s room. All items need to be delivered for bags before that time. Need volunteers to help fill bags.

Discussed moving dungeon equipment from Rock to event space. J will coordinate.

Item 1 - Mischief in May

Talked about the need for three more vendors for Hospitality suite. Also discussed cost of Hospitality suite.

Discussed issue with sign up/registration when using the same computer to register a couple. Suggest to users to register one per day. This is a CCBill imposed limit. Ms Robin will post to the CIPEX/DADG lists about issue.

Proposed sending the flyer to local and regional groups. All agreed.

Ms Robin announced the opening of 8 scholarship positions to be used to for supplying workers for tables, clean up, tear down and other tasks during the event. Will offer half price admittance for volunteer assistance during event. Will make the announcement to the CIPEX/DADG lists about openings.

Covered what should go into attendance bags. Ideas included:

• pins
• condoms
• gloves
• schedule
• dental dams
• finger cots
• lube
• CIPEX business card

Attendance: 9 members and 3 guests

Item 1 - Bar Meets

J discussed the the low attendance of bar meets and the incontinuity of promoting a drinking event for an educational group. Extensive discussion ensued.

J raised the motion to disban bar meets as official CIPEX functions. All agreed.

Item 2 - Mid-week Meets

J asked Bad Bad Man about continued hosting of Mid-week meets.

Bad Bad Man proposed dropping official CIPEX sponsorship. Board moved to encourage unofficial munches by any members. All agreed.

Item 3 - Play Parties

J provided an update on the struggle to reach attendance levels at CIPEX hosted play parties. Discussion surrounding location and frequency of parties ensued.

Board proposed to hold less frequent play parties at current location in exchange for supporting twice monthly Wicked Creations Private Dungeon Parties. Decision to make May Play party, final bi-monthly party for CIPEX. No objections followed.

Item 4 - Mischief in May

Ms Robin passed pamphlet for event to board for approval. Minor changes made. All approved.

Ms Robin asked a round of questions to begin finalizing decisions for Mischief in May. Shawnee volunteered to pick up participant bag items from AIDS Project of Central Iowa. Discussion included what else to include in bags. Decision to make bags half latex-friendly and half non-latex friendly.

Saturday schedule confirmed. One presenter still unconfirmed. Ms Robin to solidify presenters list. confirmed that attendance limit for event is 100 and Dinner is 80. Announcement of presenters and opening of registration on website http://www.mischiefinmay.com set for March 15th, 2011.

Discussion of presenter’s honorariums started but tabled. Initial costs of event covered as well as potential revenue from event.

Ideas for use of Hospitality suite as vendor area was mentioned. Board agreed to look for vendors. Update to follow.

Ms Robin noted a meeting with the person in charge of dinner for Mischief in May for immediately following the munch. Details will be presented at April Board Meeting.

Meeting adjourned

Item 1 – CIPEX Board Responsibilities

Went over responsibilities, Kristen: Mischief in May coordinator, Jen: liaison with Rock owner, J: co president and munches, Robin: Project coordinator and finances, Mel: community involvements such as Toys for Tots, Chrissy: munches and FetLife announcements, Andy, co president, mid week meets, and secretary, Luna: Munches, FetLife events, and automated CIPEX events, Roy: dungeon monitors.

Item 2 – Mischief in May

Talked about being at red baron, room prices will be posted asap, price: $50.00, Robin in charge of classes & buying domain name for website.

Item 3 – Cuffs

Talked about helping cuffs with organization and was decided that we would not sponsor them. Decided to get rid of play party discount for cuffs members because no cuffs members were attending.

Item 4 – Play Party

Themed play party March 18th uniform night, best costume prize 9:00pm.

Meeting adjourned.

Item 1 – CIPEX Membership

Talked about reducing the membership fee to $1.00 or possibly charging $1.00 for a lifetime membership. Jay will talk to Joy about making changes as she is the only one who knows how that works. Tabled until more information.

Item 2  – Mischief in May

Talked about a location. We need security for a location and we talked about paying a group member to do security so we didn’t need someone outside of the group. Firestone UFW or something. Jay will talk to Sir Doug about the location. Robin will make final decision on location and on security.

Talked about presenters. At least four? Two at a time in different location or to have single classes for all? Left up to Robin as she is getting presenters.

Item 3 – Financials.

Get Robin on the account and take Joy off, per Joy’s request. Robin will make arrangements to get bank materials and CIPEX Non Profit Corporation information.

Item 4 – CIPEX Web Site

Talked about adding to the www.cipex.org web site.  Wanted to add more educational information, group information, and events.  Tabled for future discussion.

Item 5 – Play Party

Next Party is January 21st at Rock. Talked about student discount for play party. $10 with your active college id was adopted.

Meeting adjourned.

AGENDA: April Play Party, Mischief In May, Fiduciary report, Auction

April Play party Date April 9^th 2010 :

Theme: Speed Kink.

Play for this party will be commencing at 7:30 PM instead of the normal 8:00PM.  It was decided the speed kink theme will run from 7:30 PM until 9:30 PM. From 9:30 until Midnight there will be open play. We will have a time keeper to make sure the stations keep moving. Depending on the response, there is a possibility that some stations might be working two submissives at a time.  Those attending are encouraged to bring some type of munchies to share with the group. Look for an email coming out later today on munchies suggestions.

Mischief in May Dates May 14th and 15th

This is a two day event. Friday night which will consist of a play party and a chance to meet the following day’s presenters with some added twists. Saturday is an all day event. Two well known speakers will be conducting classes on four different subjects.

Cost for single for both events $35.00 in advance

Cost for couples to both events $60.00 in advance

At the door: $40.00/Single $80.00/couple

Followed by Shawnee ’s DnD and play party after in a private home setting .

Gift bags for attendees need to be assembled by May 1st Munch. Reports were given on businesses contributing to the gift bags etc.  Key chains will be ordered that say Mischief in May/ CIPEX. Will sell water and pop the day of the event for a nominal cost. 50/50 raffle where everyone that enters has a chance at winning half the pot, the other half will go to benefit the CIPEX group and defray costs.  Presenter auction for private session.

Registration is open for this event @ http://mischiefinmay.com/

http://mischiefinmay.com/ will also give you a layout of the classes being presented, a bit of background on our presenters and information on registering etc. Registration must be completed by May 7, 2010 in order to attend.

If there are questions on this or any of these up coming events please send an email to: Attention secretary (in the subject line) to:  cipex09@yahoo.com

CIPEX Auction: Concluded March 31, 2010

Auction netted a total of $328.00 for our group! Great job everyone.

For those of you that have won items and have not yet submitted payment or arranged to pick your items up; please contact Ms.Robin to arrange payment and pickup times.  Thanks to all who donated items and services and thanks as well to those that bid and made our auction a great success.

Fiduciary report.

The fiduciary report will be sent out in a separate email.

Main focus of this board meeting to solidify plans for the upcoming April play party and day demo.

Currently we are expecting two presenters. A couple from the Chicago area, Leon and Cherry, and one from, Oklahoma. Malik. Both are well known and very experienced. Currently this event is scheduled for May 14/15th the dates will be solidified as soon as we have verified the availability of the space we will be using for this event.
The Friday night before the presentation, will be our May play party. The cost for the play party will also include your admission to the event the next day. And other things to be announced closer to the event.

Demos to take place will be put out by CIPEX next week providing all details have been arranged. Including time events will start, what and when demos will be presented, etc.
Presenters are already lined up we are only waiting for confirmation of one or two things.

Cost: $35.00/person    $60.00 for two.

Other items covered:
The web site construction is nearing completion.

We must vacuum our munch location after we are done with it. Last munch went well, lighting was a concern and discussed and this is being taken care of so we are not so in the “dark”. The pot luck was fantastic and we have decided to try this for our next play party as well. More information to follow.

All projects appear to be on track.

Financial report was given,

Play party attendance and how to improve this:

Next play party will have a theme “Speed Kink”

Several stations will be set up manned by Dominants, submissives will run the gauntlet so to speak spending 10 minutes at each station if they choose to participate. They will have to visit all stations if they choose to be involved. If they reach a station they do not wish to participate in they have the option of performing a service to that Dominant for their ten minutes. These can be things such as back rubs, feet rubs, getting the Dominant something to drink, cleaning equipment etc. Also please advise the Dominant before you start your play time, what level of intensity you are looking for.

Auction:
The auction is up and running lots of nice things to bid on and several bids already. Things can still be added, and bidding will continue until the end of May. Check it out at:

www.dadgproductions.com

More information regarding the upcoming play party, munch, the pot luck for the play party, the auction and last but not least the play party and demo in May.

The following items were on the Agenda for the meeting and were discussed as follows.

Munch/ New Location

It was decided we will be changing the location for our monthly munches at this time. They will remain on the first Saturday of each month but will be held at the following location:

4685 NE 14th Street

This building is attached to the Baymont Inns and Suites Hotel and close to the Travel Lodge. It is located on the North end of the Baymont and has its own entrance.

People are free to bring whatever they wish to eat or drink, as there are no restaurant services. We are being allowed to use this space free of charge and also will be allowed to use it for presentations.

This month’s munch will be a pot luck and Kristyn will be in charge, of keeping track of who is bringing what etc.

This is the location for the Munch to be held on March 6th. Time will be 1 PM.

Agenda:

Agenda was discussed and the importance of sticking to it. Remembering to be respectful at all times and stay on topic to cover all that needs to be discussed.

Fundraisers:

Kayla will be contacting a toy company that is working with cuffs. This is in the hope of them supplying us with toys to try and buy, with part of the proceeds to go to CIPEX. She will give Ms. Robin and update of where she is with this for the next board meeting.

Ms. Robin has the fundraiser up and going. Listed items and bidding is on the dad productions website:www.dadgproductions.com .

It was also decided that CIPEX will make a standing donation each year of $100.00 to NCSF. It was also decided that fundraisers will be for CIPEX and also this may extend once a year to CUFFS.

Membership drive/Munch attendance:

Liam is reaching out to the gay/leather community to try and generate interest among them regarding our group. He will report to Ms. Robin on this.

Sara is the FETLIFE contact for CIPEX she will be working to increase our membership through this group.

Mel is working with SV to try and raise our membership numbers there.

Kat will be sending out emails to members to determine interest level and obtain input as to how we can get our own members more involved.

Outside Presenters

Sara is working with Ms Robin to bring in at least one if not two presenters to the group either in April or May. Dates and times to be negotiated with Leon Grossman and Gerry who have agreed to present to our group. Subject matter to be discussed at next board meeting, costs to attend, dates etc to follow. Information to be presented to the board at the next board meeting.

It was also recommended when the even is confirmed, we advertise it on other groups in the surrounding area to boost attendance. It was suggested to offer a one free admittance in return for advertising fees.

CIPEX Website:

Ms. Robin will be designing and building the CIPEX website. The recommendation to purchase a web design program was voted against as was hiring outside the group to get this set up. Kayla and Kristyn have volunteered to help Ms. Robin.  Report on this at next board meeting.

Bar Meet Location:

It was decided that bar meets for the time being will be at Billy Joe’s. Although check the list as there are a few that will be having dinner before hand at TR’s.

Alcohol at future play parties:

Drinking at the play parties was discussed again. This was approved at the January board meeting and would of been in place at the February play party if one would of been held. It was of course decided that any concerns with this should be brought to the boards immediate attention. Also dungeon monitors will have the right to halt play if alcohol consumption is seen to be causing an issue on an individual basis.

Financials:

A fiduciary statement of the CIPEX bank account will be given at each meeting. Currently there is $507.27 in the CIPEX account. Deposits are to be made in a timely matter. Checks will be used for all purchases or re-imbursements. If items are purchased and there is a need for reimbursement, a receipt is necessary. It was noted that Vista Print online will give us a free deposit bank stamp. Joy will be looking into this.

Munch Topics:

Munch topics are to be put out on CIPEX and DADG lists three months in advance. MstrJ is to forward these to Joy for posting on CIpeX and DADG list serve. The information will also be posted on Fetlife by Sara and on SV website by Mel.

Board and Liaison email addresses:

It was suggested a listing of board and liaisons and what there normal duties are should be put into the board meetings along with board/liaison emails they can be reached at. This will follow these minute notes.

Pool Night out at Big Dawgs:

The idea of having an occasional “night out” that will not be a CIPEX sponsored function was discussed. It was decided these will be impromptu, open to both CIPEX and the DADG list at Big Dawgs on Euclid for a relaxed night of pool, food and a drink or two. All are welcome to attend these. Announcements will go out to both lists, and anyone can set these up.

Project Accountability:

All those involved in projects, are to supply Ms. Robin with a progress report at least a week prior to each board meeting so she may present where each project is at.